Board meetings should be productive, engaging and educational. Board members bring a range of expertise and backgrounds to your company that will aid in its success. Board members are also charged with the company’s finances, reputation and future plans. It is essential to maintain a relationship with them outside board meetings, via phone calls and private meals as well as managerial meetings.
Be sure that all materials for the board are made available to directors well before the meeting. This will allow the board time to read and prepare their agenda. Beware of causing confusion to the board by presenting lengthy proposals or controversial topics for which they’re not prepared. In addition avoid discussing these issues at the beginning of the meeting because the board may be unprepared to handle the depth of discussion required.
Create a clearly defined agenda, and include the approximate meeting times. This will allow the board to be in control of its time and encourage active participation. It is crucial to clearly delegate one person either the secretary or a member of the board, to taking detailed minutes at the meeting. This will help eliminate headaches and misunderstandings down the line.
Some officers will open the meeting by sharing a positive story in order to stimulate the board. This can be a great motivational tool and demonstrate that the board’s decisions can make an impact on the lives of employees, customers, or other stakeholders. Positive results can help refocus your board on the future.
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