The importance of keeping minutes of board meetings is often ignored. Minutes are important because they record the actions and decisions made during a meeting, either as a legal document. They also aid in the enforcement of the corporate and director’s responsibility.
It is crucial that the process of creating minutes be defined clearly. While there are a number of different ways to create minutes, the most efficient method for recording these is to use a device that permits quick and efficient recording even when the board is in session. This type of technology could reduce the time it takes to write minutes and can assist in ensuring that all relevant information is captured.
The goal of minutes is to provide an objective and factual report of the meeting, without giving opinions or expressing bias. However, this can be challenging when emotions are running high or the board is divided. It is crucial that the person taking minutes is able to distinguish their personal feelings and observations from those of the board as they record their observations.
To assist with this, Bowie recommends that board secretaries https://boardroombox.com/why-do-you-need-a-board-portal/ use a uniform format to record the minutes of meetings. This helps keep the minutes-taking process as simple as possible so that the board can devote more time discussing issues and answering questions. She recommends that all revisions of the minutes are documented so board members can see whether they have been revised.